Accounts
Keep records of the business’s bank, cash and other accounts, with the activity entered against each.
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Keep track of work across your business.
When one person makes a sale and another handles payment or delivery, they need records they can both use. See how 390 Work helps your team manage the work and follow up on what is still pending.
Looking for a particular function? See all the modules.
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Know what has been paid, what you have spent and what is still owed.
If you give a staff member money for a purchase, record the amount and what it is for. As they submit expenses and receipts, you can check how the money was used and what they still need to account for.
Transactions
Record sales and payments with the customer, items and payment method involved.
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Expense tracking
Record what was spent, what it was for and who spent it. Attach the receipt for reference.
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Budgets
Set a budget and compare the expenses recorded against it.
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Receivables
Check what customers owe and when payment is due, so you know who to follow up with.
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Payables
Keep track of amounts owed to suppliers and their payment dates.
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Expense advances
Follow money given to staff, the expenses they submit and the amount still to account for.
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Receipts
Give customers a receipt for the payments you record against their purchases.
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Follow a sale from the enquiry to the final delivery.
Your salesperson prepares a quotation. When the customer agrees, the team raises an invoice, records payments and handles the order. Keep the details available to the people responsible at each stage.
Customers
Find a customer’s contact details and sales records before you respond or follow up.
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Leads
Record an enquiry, its current status and the person responsible for following up.
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Products
Add what you sell, with prices and photos, for your sales records and HUB page.
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Services
List the services you offer and their prices so your team uses the correct details.
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Quotations
Prepare a quotation showing what the customer is buying and how much it will cost.
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Invoices
Issue an invoice with a due date, then record full or part payments as they come in.
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Orders
Keep order details together and update progress through your fulfilment stages.
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Preorders
Record orders for goods that are not yet ready and follow their progress.
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Know what is in stock before you buy more.
Check stock records, prepare a purchase order and record what arrives from the supplier. As staff sell or move items, keep the quantities updated so you can compare your records with what is physically available.
Suppliers
Keep supplier contact details and purchase records where your team can find them.
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Purchase orders
Record what you are ordering, the quantity and agreed price, then mark the order as received when the goods arrive.
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Inventory
Check stock quantities by location and review the movements behind them.
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Supplies
Keep records of items the business uses, such as packaging and cleaning materials.
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Raw materials
List the materials used in production, with their units and costs.
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Keep a record of what you plan to make and what you produce.
Prepare the production order and the materials required. As the team works, record progress, material use and output so you can check the result against the plan.
Bill of materials
Record the materials and quantities needed to make a product.
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Manufacturing orders
Plan what to produce, how much is needed and when it should be ready.
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Work orders
Give the team an instruction for the production work, with a responsible person and date.
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Intermediate products
Keep records of partly finished products as they move between production stages.
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Shifts and departments
Organise production records by the location, shift or department handling the work.
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Know who is handling the work and what is still pending.
Assign a responsibility and set a deadline. Staff can update their progress, submit requests and keep the details available to the people reviewing the work.
Tasks
Assign work, set a due date and follow its progress.
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Approvals
Submit a request to the person who should review it and keep a record of the decision.
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Check-ins
Collect staff updates using the questions you want them to answer.
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Progress tracking
Review progress against the criteria you set and keep dated remarks.
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Reminders
Set reminders for work that needs following up or dates you need to remember.
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Records
Create a record with the fields you need, such as a vehicle log or licence register.
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Keep staff records and requests in order.
Keep employee details, roles, attendance and requests available to the people who manage them. Set access so staff information is handled by the appropriate people.
Employees
Keep staff details, job information and supporting documents together.
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Job roles
Record the positions in your business and the job and pay details attached to them.
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Payroll
Prepare payroll using the pay details recorded for your employees.
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Leave
Keep leave records and review staff requests for time off.
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Clock-ins
Let staff record when they start and finish work.
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Policies
Share company policies and ask staff to acknowledge them, including any later changes.
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Give your plans a responsible person and work to follow.
Set a goal, agree who is responsible and record the tasks needed to achieve it. For work that repeats, document the procedure so staff know the steps to follow.
Goals
Set a goal, name the person responsible and follow the tasks and progress attached to it.
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Processes
Write down the steps and responsibilities for work your team does regularly.
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SWOT
Record your business’s strengths, weaknesses, opportunities and threats for discussion and planning.
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Manage what happens after a customer places an order or books a service.
Customers can use your HUB page to place orders, make bookings and get in touch. Your team handles the resulting work in 390, alongside the records it uses to run the business.
HUB orders
See orders placed through your HUB page and follow them up with your team.
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HUB bookings
Receive service bookings for the days and times you make available.
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Appointments
Keep track of scheduled appointments and the details your team needs to prepare.
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Order fulfilment
Update an order as it moves through preparation, dispatch or other stages you set.
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Feedback
Keep customer complaints, reviews and suggestions available for review and follow-up.
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Forms
Collect the information you need through a form people can open and complete.
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Give customers and staff information they can refer to.
Publish useful articles and answers to common questions. Keep instructions available so people can check the details when they need them.
Blog
Publish articles and business updates on your HUB page.
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Knowledge base
Keep help articles and instructions for the people who need them.
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Keep track of your equipment and its upkeep.
Record the equipment your business owns, where it is used and who is responsible for it. Keep maintenance records so you can check what has been done and what it cost.
Assets
Keep each asset’s details, location and responsible person on record.
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Maintenance
Record maintenance work, its cost and the next maintenance date.
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What this helps you do
See what is happening and know where to follow up.
As staff record their work in 390, you have more of the information you need to manage the business. You can check an amount, follow a request or review a team’s progress from the records behind it.
- Find out who is responsible for a task or request.
- Check the details behind a sale, payment or expense.
- See which requests are waiting for approval.
- Review the activity recorded by teams or locations.
- Give staff procedures they can refer to while working.
A customer’s experience
What DozzaVille noticed when the team started using 390.
Vivian, founder of DozzaVille, shared this after the business started recording stock in 390 Work.
Start your free trial“On the first day of setting up 390 in our business, we used it to detect two pieces of missing chicken.”
Which part of your business would you organise first?
Start a trial with the work you want to manage, or book a demo and tell us how your team handles it today.
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Have a question?Speak to our team.